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Instructions for Opening CSV Formatted files

Printable Version

1. If your PC automatically associates the CSV file with MS Excel

The icon displayed in your email or the icon displayed in Windows Explorer will be the MS Excel icon.

To open the file: simply click on the file as you would to open any other file-Excel will open and display the file for your use.

To save the file as a native MS Excel XLS formatted file (instead of a CSV formatted file)

Use the menu sequence: File / Save As. This will open the Save As dialog box.

At the very bottom of the Save As dialog box is a "drop down" selection box with the label: Save as type. Press the down arrow symbol on the right edge of the drop down selection box. A list of File Types will be displayed: click on Microsoft Excel Workbook.

After you have chosen the location on your PC or network to save the file (use the Save in drop down selection box or select the folders listed in the window), click the Save button-and you're done.

2. If your PC does not automatically associate the CSV formatted file with MS Excel

The icon displayed in your email or the icon displayed in Windows Explorer will NOT be the MS Excel icon.

To open the file: first, you will have to know the location of the email attachment file or you will need move the file to a location on your PC or network.

Open MS Excel.

Use the menu sequence: File / Open.

Select the folder where the file is located

At the very bottom of the Open dialog box is a "drop down" selection box with the label: Files of type. Press the down arrow symbol on the right edge of the drop down selection box. A list of File Types will be displayed: click on the item Text Files (*.prn, *.txt,*.csv)

The CSV formatted file should now be listed in the window. Click on the File

MS Excel will open a new Dialog Box with the title: Text Import Wizard - Step 1 of 3.

In the section labeled: Original Data Type, click Delimited.

Click the Next button at the bottom, the title of the Dialog Box will change to: Text Import Wizard - Step 2 of 3.

In the section labeled: Delimiters, click on Comma.

In the section labeled: Text Qualifier, choose the "double quote"

Click the Finish Button. Excel will open and display the file for your use.

To Save the file as an Excel for future use, follow the steps in item 1.c. above.

PDF Help

Having trouble downloading/opening a PDF file?

First: Set your browser to allow pop-up windows for this site.

Second: Update your Adobe Reader. Get the latest version available from Adobe (it's free).

Next: Try this work-around from Adobe to save the PDF file to your hard drive and open in Adobe Reader:

Right-click the link to the PDF file and then choose Save Target As (Internet Explorer) or Save Link As (Netscape Navigator).
In the Save As dialog box, select a location on the hard disk, and then click Save.
Double-click the PDF file to open in Adobe Reader.

More Help: You can access the Adobe site here. Click on "Support" and then select "Help with the Free Adobe Reader Software."